Before going to the next part, understand the purpose and mainly focus on the audience meant for the memo you are writing, so as to choose the correct tone, language, format and formality to use. Is it for the whole office, specific group of people, or a certain department? For the format, find out if your company always uses a standard format when writing memos. This can improve familiarity and efficiency of your Official Memorandum Template. In your language, refrain from personal statements as much as possible.
The body of the memo follows the heading in a fresh paragraph and with no salutation. It should be written in grammatically correct language. Here one focuses on introducing the primary purpose of writing the Official Memo. The introduction should be brief and clear in a short paragraph. A context is added if necessary to give some background information on what is being discussed in the memo. Later include the outcomes that are expected for discussion in the next meeting. Small headings can be used for different problems and solutions being addressed. Bullets can be included to enlist information.
The closing paragraph of the Official Memo should be very short. It is required to include the recommendations to indicate what the reader is supposed to do. Your contact information such as email address and phone number as the writer/sender can be included here. Available attachments also can be included in the closing part of the memo. With all these essentials, you are good to go on preparing an ideal format of Official Memo.
Memo Template with Gray Border Line
Memo Template (Gray Border)