An Hourly Invoice should be prim and proper, and you should be able to get paid by clients at the right time. Invoicing is not fun but it’s necessary. It’s a good way of setting your expectations with clients. It ensures that you get paid on time and it reinforces professionalism. It may also represent your business attitude sometimes.
Include the address of the client. If your invoice gets misplaced, put the name of the person in the company you have been in touch with. Include the name of your company, your name, your address, your telephone number, and your email address. In case, there is a necessity of knowing what the charges are for, the client should be able to get in touch with you without any hassle.
Printable Hourly Invoice Template
The client must know what they’re paying for. It cannot be something general. The Hourly Invoice must be itemized. Break it down into a specific service. Give a brief description of the task. Mention the time when you expect to get paid. There should be a deadline outlined in the invoice. It should be evidence of the hours put in for every task.
Be specific in your invoice about the mode of payment you prefer. The form and mode of payment should be clearly mentioned. Discuss with the client about their preferred method or come to a compromise about a method of payment that is preferable to both. An Hourly Invoice must have an invoice number. It must be able to be referenced easily, if there is a need to do so. Hourly Invoices must have numbers assigned to them so that you can remember which invoice you mean when you have to refer to it. Number them consistently, systematically, and chronologically. Have a specific code for a project, if you like.
It is often considered indelicate to talk about money directly. Clients are going to pay you their hard earned money. They need to feel that they are appreciated. Invite them to get in touch with you in case they have questions and let them know that their business, present and future, is valued. Add space in your Hourly Invoice for feedback, if any. The Hourly Invoice is the last point of contact between you and the client. It should be clear with every detail in place, and it should look good. A shabby invoice may spoil the impression that you so painstakingly built on the client’s mind.
Include all the information necessary for an Hourly Invoice. Check spelling and grammar and the spacing before you print it. Add your company logo to the invoice with colors and style that go with the branding of your services. It may or may not be a pleasure to pay but clients mustn’t be put off by the look of the invoice. Designing an Hourly Invoice and tracking it may seem like a lot of work. However, once you are through with the difficult part, the day to day running of your business becomes really simple. An Hourly Invoice keeps billing seamless.